ESIC Registration for Employers: Who Must Register, Process and Documents

The Employees' State Insurance scheme now runs under the Code on Social Security, 2020, in force since 21 November 2025. It applies to:

• Factories and establishments such as shops, restaurants, hotels, private schools and clinics, transport operators and offices, that employ 10 or more persons
• Establishments carrying on hazardous or life-threatening work, even with a single employee
• Smaller employers who choose to join voluntarily

Count everyone on the rolls, including contract and casual workers, when checking the threshold. Once you're covered you stay covered, even if headcount later drops below ten. ESI now operates in most districts of the country. Check that your area is notified if you're in a remote location.

Example: an employee on ₹18,000 a month costs the employer ₹585 and has ₹135 deducted, a total of ₹720 a month for medical care for the whole family, sickness pay, maternity benefit and disability cover. When someone's pay rises above ₹21,000 mid-way, they stay covered until the end of the current contribution period.

• PAN of the business, and of the proprietor, partners or directors
• Proof of constitution: certificate of incorporation, partnership deed or LLP agreement, or shop and establishment / trade licence for a proprietorship
• Address proof of the establishment: rent agreement, electricity bill or property document
• Bank account details with a cancelled cheque
• Details of the business activity and date of commencement
• List of employees with dates of joining, wages and Aadhaar
• Details of the owner, partners or directors, including contact numbers and email

Companies and LLPs incorporated through MCA's SPICe+ form get an ESIC registration number at incorporation. They only need to activate it and start reporting once they're covered.

1. Go to the ESIC website and choose Employer Login → Sign Up. Enter the establishment's name, state, district and the employer's mobile and email.
2. Log in with the credentials you receive and open New Employer Registration. Choose the type of unit (factory or establishment) and act under which you're registering.
3. Fill in the details of the business, the owners or directors, the bank account and the employees, and upload the documents.
4. Pay the first advance contribution if the portal asks for it, then submit.
5. The portal generates a 17-digit employer code number and a registration letter (Form C-11). Keep it safe. It is used for every payment and inspection.

Register within 15 days of becoming covered. Late registration means contributions are payable from the date you were covered, with interest.

• Register each covered employee on joining. They get an insurance number (IP number) and an e-Pehchan card, and add family members to it.
• File the monthly contribution online by the 15th, listing each employee's wages and days worked, and pay the challan. Our guide to ESIC online payment covers the payment step.
• Keep registers of attendance, wages and accidents, and report any workplace accident within the time allowed.
• Display the ESI abstract and nearest dispensary details at the workplace.

Late payment attracts simple interest of 12% a year, plus damages, and the department can recover dues directly. ESIC usually sits alongside EPF (20 or more employees) and professional tax, so check those too. See our professional tax slabs and the salary calculator to see what each deduction does to take-home pay. TaxQue's ESI registration service sets up the code and the first month's filings for you.