Documents Required for Company Registration in India 2026: SPICe+ Checklist

1. Indian Subscriber/Director Documents

For proposed subscribers/directors without DIN, MCA's V3 FAQ specifically highlights:

• PAN card;
• identity proof;
• residential address proof.

Keep clear, current documents with consistent:

• name;
• father's/parent details where applicable;
• date of birth;
• address;
• PAN.

A mismatch between PAN and incorporation data is a common resubmission cause.

2. Registered Office Documents

Common registered-office evidence includes:

• ownership proof or rent/lease agreement;
• NOC from the owner;
• recent utility bill;
• complete address with PIN.

MCA warns against:

• incomplete address;
• illegible utility bill;
• proof in the wrong person's name;
• missing NOC/rent agreement;
• mismatch between NOC and proposed company name;
• unsupported private utility bills.

3. MOA and AOA

The company's constitutional documents include:

• Memorandum of Association (MOA);
• Articles of Association (AOA).

For most normal incorporations these are completed through the current electronic linked-form workflow.

Do not attach an old scanned MOA/AOA when MCA requires the web-based e-form.

4. Director/Subscriber Declarations

Depending on the case, incorporation includes prescribed declarations and consent information such as:

• INC-9/e-declaration;
• director consent/information;
• disclosure of interests where required;
• subscriber declarations.

Use the current linked form generated by MCA.

5. OPC Additional Documents

An OPC additionally requires nominee-related information/consent and supporting identity/address evidence in the prescribed workflow.

Remember that current OPC rules permit an Indian citizen, whether resident in India or otherwise, as member/nominee subject to Rule 3.

6. Section 8 Additional Documents

A Section 8 incorporation can require:

• Section 8-specific MOA/e-MOA (INC-13 route as applicable);
• declarations prescribed for the non-profit objects;
• estimated income and expenditure for the prescribed period;
• supporting object/activity information.

A new Section 8 company does not file INC-12 for the licence; the licence is processed through SPICe+.

7. Body Corporate Subscriber

If a company/body corporate subscribes to the proposed company, prepare documents such as:

• certificate of incorporation;
• board resolution/authorisation to subscribe;
• authorised representative details;
• constitutional/ownership documents required by SPICe+.

Foreign-body-corporate documents can require notarisation/apostille/consularisation.

8. Foreign Subscriber/Director

MCA's SPICe+ FAQ distinguishes documentation by country of execution.

Depending on the country and Hague Convention/Indian consular rules, documents executed outside India can require:

• notarisation;
• apostille; or
• consular authentication.

Common documents include:

• passport;
• proof of identity;
• proof of residential address;
• foreign body corporate incorporation proof;
• executed MOA/AOA/authorisations.

Do not apply the Indian PAN/Aadhaar checklist mechanically to a foreign national.

9. DSC Requirements

The people required to sign electronic incorporation forms need valid DSCs.

DSC is an electronic signing credential—not a company-registration document issued by MCA.

10. Document Checklist

Subscribers / Directors

• ○ PAN for Indian individual where applicable
• ○ Identity proof
• ○ Current residential address proof
• ○ Email/mobile details
• ○ DSC
• ○ DIN, if already allotted
• ○ Passport for foreign national
• ○ Apostille/notarisation/consularisation where required

Registered Office

• ○ Ownership/rent/lease proof
• ○ Owner NOC
• ○ Current utility bill
• ○ Exact address and PIN

Company

• ○ Proposed names
• ○ Main objects/NIC activity
• ○ Capital/shareholding structure
• ○ e-MOA
• ○ e-AOA
• ○ INC-9/current declaration
• ○ AGILE-PRO-S details
• ○ Entity-specific attachments

Common Document Errors

• spelling difference in PAN/passport;
• old address proof;
• unreadable scan;
• utility bill older than the accepted period;
• wrong property owner;
• NOC missing proposed company name;
• foreign documents not apostilled/notarised correctly;
• objects and NIC code inconsistent;
• shareholder numbers not matching MOA.

Official Sources

1. Ministry of Corporate Affairs — MCA21 Official ↗
2. MCA — SPICe+ and Linked Filings FAQs (V3) Official ↗
3. MCA — Companies Act, 2013 Official ↗

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