Documents Required for Company Registration in India: 2026 Checklist

For a private limited company you need four sets of documents:

1. KYC of every director and shareholder: PAN, an identity proof, a recent address proof and a photograph.
2. Registered office proof: a recent utility bill, plus the owner's NOC (and a rent agreement if the place is rented).
3. Digital Signature Certificates (DSC) for every director and shareholder.
4. The incorporation forms: SPICe+ with the e-MoA, e-AoA and AGILE-PRO-S, which are prepared from the details above.

The details for each are below.

Directors who do not already have a DIN get one through the SPICe+ form itself (for up to three directors). Each director also signs a consent to act as director.

• Utility bill (electricity, water, gas or telephone) for the premises, not older than two months, in the owner's name.
• No-objection certificate (NOC) from the owner, allowing the address to be used as the registered office.
• Rent or lease agreement, if the premises are rented.

A residential address is allowed. If you do not have an office address yet, you can incorporate first and file the registered office details in Form INC-22 within 30 days of incorporation.

All forms are signed with the DSCs of the subscribers and directors, and certified by a practising professional (CA, CS or CMA).

• One Person Company: the nominee's details and consent (Form INC-3) and the nominee's PAN and ID.
• Corporate shareholder: a board resolution of the shareholding company authorising the investment and naming its representative.
• Section 8 company: projected income and expenditure for the next three years and a declaration in the prescribed form, in addition to the standard documents.

• The address proof or utility bill is older than two months.
• The name, date of birth or father's name doesn't match across PAN, Aadhaar and the form.
• The proposed company name is too close to an existing company or trademark.
• Scans are blurred, cropped or password-protected.
• The owner's NOC is missing, or signed by someone other than the owner on the utility bill.

A resubmission adds days. TaxQue's private limited company registration service checks every document against these points before filing. If two or more partners want lighter compliance, compare it with LLP registration.

There is no minimum paid-up capital for a private limited company. You choose the authorised capital. The government cost is mainly stamp duty, which varies by state, plus the DSC charges. Professional fees are on top of that.