Registered Office Change
For Companies Relocating Commercial Premises: Mandatory notification to MCA within 30 days of address relocation under Section 12 of the Companies Act 2013.
Within City, State or Inter-State Relocation: End-to-end documentation including Board resolution, landlord NOC, utility proof, and Regional Director (RD) approval where needed.
Public Notice & ROC Approval: Drafting statutory newspaper notices and securing updated Certificate of Incorporation from the ROC.
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Registered Office Change
Moving your company's registered office within the same city? We help prepare the required documents, file Form INC-22 and update your company's address in MCA records.
WHAT'S INCLUDED
5 benefits- ✓Review of new office address proof and required documents
- ✓Board resolution and property owner NOC drafting support
- ✓Preparation and MCA filing of Form INC-22
- ✓Digital signature and filing verification assistance
- ✓MCA filing acknowledgement and updated address confirmation
Change Registered Office of Company MCA Form INC-22 Filing Services
Under Section 12 of the Companies Act, 2013 read with Rule 25, 27, and 28 of the Companies (Incorporation) Rules, 2014, a company relocating its registered office must notify the Registrar of Companies (ROC). The statutory procedure depends on the distance of relocation: (1) Within local limits of the same city/town (Board Resolution + Form INC-22), (2) Outside local limits within same ROC (EGM Special Resolution + Form INC-22), (3) From one ROC to another within same state (RD Approval Form INC-23 + INC-22), or (4) From one State to another State (RD Approval + MOA Alteration + INC-22).
TaxQue provides full-spectrum secretarial assistance for company address changes. Our Company Secretaries draft Board and EGM resolutions, compile landlord NOCs and utility proofs, manage Regional Director (RD) approvals for interstate shifting, and file Form INC-22 on the MCA V3 portal.
What is Registered Office Change?
Registered Office Change is the formal statutory procedure of updating the official legal domicile of the company on the Ministry of Corporate Affairs (MCA) database.
Four Categories of Relocation: Category A (Within local limits), Category B (Outside local limits within same ROC), Category C (Between ROCs in same state, e.g. Mumbai to Pune), Category D (Interstate Shifting from one state to another, e.g. Delhi to Karnataka).
Mandatory 30-Day Filing Window (Form INC-22): Notice of every change of situation of the registered office must be verified and filed in Form INC-22 within 30 days of the change.
Interstate Shifting Requires Regional Director Approval: Shifting registered office to a different state requires altering Clause II of the MOA via Special Resolution, newspaper advertisements, and Central Government (Regional Director) approval in Form INC-23.
Section 12 Heavy Statutory Late Penalty Warning
Failure to intimate registered office change within 30 days attracts a continuing penalty of ₹1,000 per day on the company and defaulting officers under Section 12(8), up to a maximum of ₹1,00,000.
How to Get Started
Address Proof Verification & Category Mapping
Premises Utility Bill Review -> Landlord NOC Drafting -> Jurisdiction Mapping
- 1Verify electricity bill / municipal tax receipt (< 2 months), rent agreement, and landlord NOC.
- 2Map the correct category of change and determine if Regional Director (RD) approval is required.
Board Meeting & Shareholder Resolution
Board Resolution Drafting -> EGM Notice (If outside city) -> Special Resolution Passing
- 1Our Company Secretaries draft formal board meeting notices and board resolutions approving the address shift.
- 2Draft EGM notice, explanatory statement under Section 102, and pass Special Resolution (for changes outside local limits).
Form INC-22 Portal Submission & Master Data Update
MCA V3 Form INC-22 Preparation -> Practicing CS Digital Certification -> ROC Approval
- 1Populate Form INC-22 on MCA V3 attaching utility bill, rent agreement, landlord NOC, and certified resolutions.
- 2Submit with Director Class 3 DSC and certified CS sign-off to update the company's address on the MCA public portal.
Documents Required for Registered Office Change
Premises title documents, utility bills, landlord consent, and corporate resolutions.
| Document Type | Specific Records Required | Verification Guidelines |
|---|---|---|
| New Premises Utility Bill | Electricity Bill / Municipal Tax Receipt / Telephone Bill (not older than 2 months) | Clear bill with verifiable premises address |
| Rent Agreement / Lease Deed | Registered / Notarized Rent Agreement executed between property owner and company | In the name of the company |
| Landlord No-Objection Certificate | Formal NOC from the legal owner authorizing company to use premises as registered office | Signed by property owner |
| Board / EGM Certified Resolutions | Certified true copy of Board Resolution and EGM Special Resolution (if applicable) | Signed by Director / CS |
| External View of Premises Photo | Geotagged photograph of the registered office building showing name board and directors | Mandatory Rule 25A requirement |
Statutory Deadlines & Penalty Matrix for Form INC-22
Timelines governed under Section 12 of the Companies Act, 2013.
| Timeline / Delay Beyond Shifting Date | Statutory Penalty under Section 12(8) | Impact on Company |
|---|---|---|
| Within 30 Days of Shifting Date | Normal MCA Filing Fee (Zero Penalty) | 100% compliant status |
| Delay beyond 30 Days | ₹1,000 per day continuing penalty up to ₹1,00,000 | ROC issue show cause notices |
| Interstate RD Approval Window | 60 to 90 days for Regional Director clearance (INC-23) | Requires newspaper publication (INC-26) |
Governance Thresholds for Registered Office Relocation
Approval matrix based on distance and jurisdiction.
| Relocation Scope | Approvals Required | MCA Forms to File |
|---|---|---|
| Within Local Limits of Same City/Town | Board Resolution only | Form INC-22 |
| Outside Local Limits (Same ROC) | Board Resolution + EGM Special Resolution | Form MGT-14 + Form INC-22 |
| One ROC to Another ROC (Same State) | Board + Special Res + Regional Director (RD) Approval | Form MGT-14 + Form INC-23 + Form INC-22 |
| One State to Another State (Interstate) | Board + Special Res + RD Approval + Newspaper Notice | Form MGT-14 + Form INC-23 + Form INC-22 |
Why Choose Registered Office Change
Why companies trust TaxQue for smooth corporate address updates.
In-House Practicing CS Certification
Every Form INC-22 is certified by our certified Company Secretaries, ensuring immediate approval without MCA V3 re-submissions.
Complete Regional Director (RD) Interstate Desk
We handle newspaper publications (Form INC-26), creditor intimation, and RD hearings for seamless interstate state shifting.
Multi-Department Address Update Guidance
We provide structured guidance on updating your new address across GST, IEC, PAN, TAN, and commercial bank records.
Eligibility Criteria for Office Relocation
Companies eligible to relocate registered offices.
1Active Corporate Companies
- Private Limited Companies, Public Limited Companies, and One Person Companies (OPC).
- Companies shifting physical office premises, moving to a commercial IT park, or relocating founders' domicile.
TaxQue Office Shifting Advisory vs Generic Portals
Why secretarial precision is vital to prevent address rejection.
| Parameter | TaxQue Secretarial Desk | Generic Automated Websites | Local Non-CS Agent |
|---|---|---|---|
| Geotagged Office Photo Audit | Verifies Rule 25A compliant name board with CIN, email, phone | Uploads random photos (triggers instant rejection) | Unaware of geotagged photo rules |
| Interstate RD Petition Handling | End-to-end representation before Regional Director (RD) | Cannot handle interstate shifting | Unfamiliar with RD petition rules |
| GST & Banking Synchronization | Full assistance for subsequent GST Core Field amendment | Leaves GST/Bank update to client | No tax update support |
Key Features of TaxQue Registered Office Services
Fast, compliant, and seamless corporate address relocation.
3-Day Fast Track
Complete secretarial drafting and MCA V3 submission within 72 hours for local shifts.
Full Interstate Representation
Complete management of Regional Director approvals for shifting across state borders.
Master Data Synchronization
Verifiable update on MCA public portal and official Certificate of Registration.
Frequently Asked Questions
Quick answers about Registered Office Change
Under Section 12 of the Companies Act, 2013, registered office changes fall into 4 categories: (1) Within the same city/town (Board Resolution & Form INC-22), (2) Outside local city limits within the same ROC (Special Resolution & Form INC-22/MGT-14), (3) From one ROC to another within the same State (Regional Director RD approval via Form RD-1 & INC-23), and (4) From one State to another State (Central Government / RD approval, newspaper notice, and Form INC-23).
This is the simplest category. The company conducts a Board Meeting to approve the new address, obtains the new premises utility bill and landlord NOC, and files Form INC-22 with the ROC within 30 days of the board resolution. TaxQue completes the entire filing within 24 to 48 hours.
Inter-state shifting involves: (1) Board Meeting & EGM Special Resolution (Form MGT-14), (2) Publishing Public Notices in English and Vernacular newspapers, (3) Serving notices to all creditors, debenture holders, and Chief Secretary, (4) Filing Petition before the Regional Director (Form RD-1 / INC-23), (5) Securing RD Approval Order, and (6) Filing Form INC-22 with both old and new ROCs. TaxQue manages complete inter-state relocations.
Under Section 12(4), Form INC-22 must be filed with the ROC within 30 days of the change. Filing after 30 days attracts compounding additional MCA late fees and non-compliance fines of ₹1,000 per day under Section 12(8). TaxQue guarantees prompt filing.
Your case is handled by an experienced Company Secretary and Corporate Legal Associate. We draft the Board/EGM Resolutions, Landlord NOC, Newspaper Advertisements, RD Petitions, and complete digital CS certification on the MCA portal.
What Our Clients Say
Real experiences from 500+ businesses and individuals who trust TaxQue across India.
Ramesh Agarwal
1y ago
Excellent GST Service
TaxQue handled our entire GST compliance smoothly. The team was responsive and very professional. Absolutely recommend to any business owner!
Priya Sharma
1y ago
Hassle-free ITR Filing
Filing ITR used to be stressful. TaxQue made it effortless. Fast, accurate, and very affordable. I have been using their service for 3 years now.
Vikram Mehta
2y ago
Company Registered in 5 Days!
Best CA team I've ever worked with. Company registration was done in just 5 days. The process was smooth and they kept me updated at every step.