Registered Office Change
Prepare INC-22 records for a registered-office address change: Mandatory notification to MCA within 30 days of address relocation under Section 12 of the Companies Act 2013.
Check address evidence, authority consent and company records: End-to-end documentation including Board resolution, landlord NOC, utility proof, and Regional Director (RD) approval where needed.
INC-23 Regional Director approval may apply to interstate or ROC-jurisdiction moves: Drafting statutory newspaper notices and securing updated Certificate of Incorporation from the ROC.
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Plan for Registered Office Change
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Registered Office Change
Moving your company's registered office within the same city? We help prepare the required documents, file Form INC-22 and update your company's address in MCA records.
WHAT'S INCLUDED
5 benefits- ✓Review of new office address proof and required documents
- ✓Board resolution and property owner NOC drafting support
- ✓Preparation and MCA filing of Form INC-22
- ✓Digital signature and filing verification assistance
- ✓MCA filing acknowledgement and updated address confirmation
Company Registered Office Change Support
A company office move needs the approval and filing route appropriate to the old and new location. TaxQue helps review whether the move is local, across Registrar jurisdictions or to another state and organise the work agreed for that route. Share both addresses and the proposed move date.
Premises evidence, company approvals and authority requirements vary by the type of move. Confirm the filings, notices and follow-up included before ordering. GST, bank, licences and other registrations may need separate address updates; one MCA filing does not update every business record.
What is Registered Office Change?
Classify the office move: Identify the existing and proposed state, local limits and Registrar jurisdiction before setting the process.
Prepare premises and approval records: Review occupancy evidence, consent and relevant company approvals for the chosen route.
Plan connected address updates: Check the other tax, bank, licence and business records that need a separate change after the move.
Check the current official requirement
Forms, fees, due dates and eligibility can change and may differ by entity, state, activity or tax year. We confirm the relevant official instructions and the applicant’s facts before filing. Government fees, taxes, stamp duty, third-party charges and professional fees are identified separately in the engagement.
How to Get Started
Step 01
Scope and eligibility review
Fact collection → applicability check → current-form and deadline confirmation
- 1Identify the entity, activity, location, relevant period and triggering event.
- 2Review eligibility, prior filings/notices, official portal status and the current prescribed form.
Step 02
Prepare and verify
Document review → draft preparation → client approval and authorised signature
- 1Collect and reconcile supporting records with the client’s books, identity and registration details.
- 2Prepare the draft, flag inconsistencies and obtain client confirmation and required approvals/signatures.
Step 03
Submit and track
Authorised filing → acknowledgement → track status and respond to any official query
- 1Submit through the prescribed official portal or authority after authorisation.
- 2Share the acknowledgement, payment proof where applicable and any follow-up or query requiring action.
Documents Required for Registered Office Change
Exact documents vary by applicant, transaction and official portal checklist. The list below is a starting point; the current portal checklist and any notice or authority request control.
| Information group | Examples | Preparation note |
|---|---|---|
| Entity / applicant details | Legal name, constitution, PAN or other identifier, address and authorised representative | As applicable; match official records |
| Prior filings and notices | Previous acknowledgements, registrations, orders, notices or portal status | Include complete and current copies |
| Financial / activity records | Books, statements, invoices, payroll, contracts or activity evidence relevant to this service | Period and format depend on the service |
| Approvals and declarations | Board/partner/member resolution, consent, authorisation, declaration or professional report if required | Only where prescribed for the chosen route |
| Payment and signature readiness | Bank/payment proof and valid DSC/e-sign or OTP access, if required | Government fee and professional fee shown separately |
Timelines, Filing Windows and Fees for Registered Office Change
Deadline, filing period, government fee and late charge depend on the applicable law, event date, taxpayer/entity category and current notifications. Verify the live requirement on the relevant official portal; any notice deadline takes priority. TaxQue’s preparation time begins after complete records and client approval. Authority processing time is not guaranteed.
| Milestone | What determines it | Important note |
|---|---|---|
| Legal deadline | Depends on the applicable Act/Rules, event date, tax period, notice or return category | Confirm the live due date and any extension on the official portal |
| Government charges | May depend on entity type, state, capital, class, period or late filing | Verify the current official fee calculator/schedule before payment |
| Professional service timeline | Starts after complete documents, approvals and client confirmation | Authority review, queries and processing time are outside TaxQue’s control |
| Follow-up / correction | Additional information or a response may be required after submission | Deadlines stated in an official notice take priority |
| Deliverable | Filing acknowledgement and payment evidence, where generated | No approval or sanction is promised |
Applicability and Important Conditions for Registered Office Change
Companies relocating or correcting the registered office address, after identifying the current and proposed jurisdiction. Do not rely on a single turnover, employee-count, fee or deadline figure without checking the applicable year, state, activity, entity and current official notification.
Why Choose Registered Office Change
Practical support for Registered Office Change, with the scope, client inputs, official charges and next steps made clear before filing.
Applicability checked first
We identify the relevant authority, filing route and key facts before preparing the submission.
Documents and draft reviewed
We organise the supplied records, highlight missing or inconsistent information and share the draft for client confirmation.
Filing evidence and next steps
After authorised submission, we share the acknowledgement and explain any follow-up shown by the official portal.
Who May Need Registered Office Change
Companies relocating or correcting the registered office address, after identifying the current and proposed jurisdiction.
1Applicability depends on your facts
- Companies relocating or correcting the registered office address, after identifying the current and proposed jurisdiction.
- The relevant entity, activity, state, financial period and filing event must match the current statutory and portal conditions.
- Approval, registration or a favourable decision is made by the competent authority; TaxQue can prepare and assist with the process but cannot guarantee the outcome.
A Clear, Reviewable Process for Registered Office Change
A transparent process focused on verified information, reviewable drafts, authorised submission and clear follow-up.
| Service element | TaxQue process | What the client can verify |
|---|---|---|
| Scope clarity | Written list of included work, client inputs, government payments and exclusions | Engagement scope |
| Reviewable preparation | Draft and key assumptions are shared for factual confirmation before submission | Client review |
| Official evidence | Acknowledgement and payment proof are shared when generated by the portal | Filing record |
| Status follow-up | Queries and next steps are explained with the relevant deadline | Authority-controlled outcome |
Registered Office Change Service Scope
Preparation and filing support for Registered Office Change, subject to the agreed scope and the applicant’s eligibility.
Requirement and deadline review
Identify applicable rules, current forms and any notice-specific or event-based deadline.
Document-led preparation
Prepare from verified client data and flag items needing clarification or professional review.
Authorised filing support
Coordinate client approval, submission, acknowledgement and follow-up steps within the agreed scope.
Frequently Asked Questions
Quick answers about Registered Office Change
Under Section 12 of the Companies Act, 2013, registered office changes fall into 4 categories: (1) Within the same city/town (Board Resolution & Form INC-22), (2) Outside local city limits within the same ROC (Special Resolution & Form INC-22/MGT-14), (3) From one ROC to another within the same State (Regional Director RD approval via Form RD-1 & INC-23), and (4) From one State to another State (Central Government / RD approval, newspaper notice, and Form INC-23).
This is the simplest category. The company conducts a Board Meeting to approve the new address, obtains the new premises utility bill and landlord NOC, and files Form INC-22 with the ROC within 30 days of the board resolution. TaxQue completes the entire filing within 24 to 48 hours.
Inter-state shifting involves: (1) Board Meeting & EGM Special Resolution (Form MGT-14), (2) Publishing Public Notices in English and Vernacular newspapers, (3) Serving notices to all creditors, debenture holders, and Chief Secretary, (4) Filing Petition before the Regional Director (Form RD-1 / INC-23), (5) Securing RD Approval Order, and (6) Filing Form INC-22 with both old and new ROCs. TaxQue manages complete inter-state relocations.
Under Section 12(4), Form INC-22 must be filed with the ROC within 30 days of the change. Filing after 30 days attracts compounding additional MCA late fees and non-compliance fines of ₹1,000 per day under Section 12(8). TaxQue guarantees prompt filing.
Your case is handled by an experienced Company Secretary and Corporate Legal Associate. We draft the Board/EGM Resolutions, Landlord NOC, Newspaper Advertisements, RD Petitions, and complete digital CS certification on the MCA portal.
What Our Clients Say
Real experiences from 500+ businesses and individuals who trust TaxQue across India.
Ramesh Agarwal
1y ago
Excellent GST Service
TaxQue handled our entire GST compliance smoothly. The team was responsive and very professional. Absolutely recommend to any business owner!
Priya Sharma
2y ago
Hassle-free ITR Filing
Filing ITR used to be stressful. TaxQue made it effortless. Fast, accurate, and very affordable. I have been using their service for 3 years now.
Vikram Mehta
2y ago
Company Registered in 5 Days!
Best CA team I've ever worked with. Company registration was done in just 5 days. The process was smooth and they kept me updated at every step.