ESI Return Filing
Reconcile insured-person wages and monthly contribution records: Mandatory monthly contribution submission (0.75% employee + 3.25% employer) before the 15th of each month.
Prepare contribution details and payment challans for the ESIC portal: Accurate wage register mapping, new employee registration, IP card generation, and automated challan creation.
Social Security Code took effect 21 Nov 2025; transition requirements may vary: Prevent statutory 12% p.a. interest, revenue recovery notices, and maintain flawless labor audit records.
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Plan for ESI Return Filing
One plan available
ESI Return Filing
Manage your monthly PF and ESI filings in one place. We check employee salary details, calculate contributions and file returns for up to 30 employees, so your compliance stays on track.
WHAT'S INCLUDED
4 benefits- ✓Monthly PF ECR preparation and filing
- ✓Monthly ESI contribution filing and challan preparation
- ✓Salary and contribution checks for up to 30 employees
- ✓PF and ESI filing confirmations with monthly support
Monthly ESI Contribution and Return Filing Support
Keep employee insurance records and monthly contributions aligned with payroll. TaxQue helps review the agreed employee data, wage details and changes before preparing ESI contribution information and the relevant portal submission. Share the establishment code and period when enquiring.
Your plan should state employee limits, reconciliation work and the records to be delivered. Registration, arrears, corrections, benefit claims and inspection responses are separate unless expressly included. Check contribution-period rules before removing an employee solely because wages have increased.
What is ESI Return Filing?
Check payroll and employee changes: Review wages, joining and exit dates, insurance numbers and the employee list for the relevant month.
Apply contribution-period rules: Assess continuing coverage and the current applicable contribution instructions before preparing the statement.
Keep contribution evidence: Retain the submitted statement and paid challan where generated; submission and payment are separate steps.
Check the current official requirement
Forms, fees, due dates and eligibility can change and may differ by entity, state, activity or tax year. We confirm the relevant official instructions and the applicant’s facts before filing. Government fees, taxes, stamp duty, third-party charges and professional fees are identified separately in the engagement.
How to Get Started
Step 01
Scope and eligibility review
Fact collection → applicability check → current-form and deadline confirmation
- 1Identify the entity, activity, location, relevant period and triggering event.
- 2Review eligibility, prior filings/notices, official portal status and the current prescribed form.
Step 02
Prepare and verify
Document review → draft preparation → client approval and authorised signature
- 1Collect and reconcile supporting records with the client’s books, identity and registration details.
- 2Prepare the draft, flag inconsistencies and obtain client confirmation and required approvals/signatures.
Step 03
Submit and track
Authorised filing → acknowledgement → track status and respond to any official query
- 1Submit through the prescribed official portal or authority after authorisation.
- 2Share the acknowledgement, payment proof where applicable and any follow-up or query requiring action.
Documents Required for ESI Return Filing
Exact documents vary by applicant, transaction and official portal checklist. The list below is a starting point; the current portal checklist and any notice or authority request control.
| Information group | Examples | Preparation note |
|---|---|---|
| Entity / applicant details | Legal name, constitution, PAN or other identifier, address and authorised representative | As applicable; match official records |
| Prior filings and notices | Previous acknowledgements, registrations, orders, notices or portal status | Include complete and current copies |
| Financial / activity records | Books, statements, invoices, payroll, contracts or activity evidence relevant to this service | Period and format depend on the service |
| Approvals and declarations | Board/partner/member resolution, consent, authorisation, declaration or professional report if required | Only where prescribed for the chosen route |
| Payment and signature readiness | Bank/payment proof and valid DSC/e-sign or OTP access, if required | Government fee and professional fee shown separately |
Timelines, Filing Windows and Fees for ESI Return Filing
Deadline, filing period, government fee and late charge depend on the applicable law, event date, taxpayer/entity category and current notifications. Verify the live requirement on the relevant official portal; any notice deadline takes priority. TaxQue’s preparation time begins after complete records and client approval. Authority processing time is not guaranteed.
| Milestone | What determines it | Important note |
|---|---|---|
| Legal deadline | Depends on the applicable Act/Rules, event date, tax period, notice or return category | Confirm the live due date and any extension on the official portal |
| Government charges | May depend on entity type, state, capital, class, period or late filing | Verify the current official fee calculator/schedule before payment |
| Professional service timeline | Starts after complete documents, approvals and client confirmation | Authority review, queries and processing time are outside TaxQue’s control |
| Follow-up / correction | Additional information or a response may be required after submission | Deadlines stated in an official notice take priority |
| Deliverable | Filing acknowledgement and payment evidence, where generated | No approval or sanction is promised |
Applicability and Important Conditions for ESI Return Filing
Establishments and employees covered under the current social-security framework and applicable ESIC notifications. Do not rely on a single turnover, employee-count, fee or deadline figure without checking the applicable year, state, activity, entity and current official notification.
Why Choose ESI Return Filing
Practical support for ESI Return Filing, with the scope, client inputs, official charges and next steps made clear before filing.
Applicability checked first
We identify the relevant authority, filing route and key facts before preparing the submission.
Documents and draft reviewed
We organise the supplied records, highlight missing or inconsistent information and share the draft for client confirmation.
Filing evidence and next steps
After authorised submission, we share the acknowledgement and explain any follow-up shown by the official portal.
Who May Need ESI Return Filing
Establishments and employees covered under the current social-security framework and applicable ESIC notifications.
1Applicability depends on your facts
- Establishments and employees covered under the current social-security framework and applicable ESIC notifications.
- The relevant entity, activity, state, financial period and filing event must match the current statutory and portal conditions.
- Approval, registration or a favourable decision is made by the competent authority; TaxQue can prepare and assist with the process but cannot guarantee the outcome.
A Clear, Reviewable Process for ESI Return Filing
A transparent process focused on verified information, reviewable drafts, authorised submission and clear follow-up.
| Service element | TaxQue process | What the client can verify |
|---|---|---|
| Scope clarity | Written list of included work, client inputs, government payments and exclusions | Engagement scope |
| Reviewable preparation | Draft and key assumptions are shared for factual confirmation before submission | Client review |
| Official evidence | Acknowledgement and payment proof are shared when generated by the portal | Filing record |
| Status follow-up | Queries and next steps are explained with the relevant deadline | Authority-controlled outcome |
ESI Return Filing Service Scope
Preparation and filing support for ESI Return Filing, subject to the agreed scope and the applicant’s eligibility.
Requirement and deadline review
Identify applicable rules, current forms and any notice-specific or event-based deadline.
Document-led preparation
Prepare from verified client data and flag items needing clarification or professional review.
Authorised filing support
Coordinate client approval, submission, acknowledgement and follow-up steps within the agreed scope.
Frequently Asked Questions
Quick answers about ESI Return Filing
Monthly ESI Return filing is the mandatory statutory compliance under the ESIC framework (Code on Social Security, 2020 and ESIC rules). Every ESIC-registered employer must calculate monthly employee (0.75%) and employer (3.25%) contributions on gross wages up to ₹21,000/month, upload the monthly contribution statement on the ESIC portal, and pay the electronic challan.
Under Regulation 31, monthly ESI contributions must be deposited and the online contribution file submitted on or before the 15th day of the succeeding month (e.g. contributions for April must be filed and paid by 15th May).
Delayed payment incurs mandatory statutory interest @ 12% per annum for each day of delay under Section 39(5)(a), plus compounding penal damages up to 25% under Section 85B. In addition, employee ESI deductions not deposited by the 15th are disallowed as business expenses under Section 36(1)(va) of the Income Tax Act. TaxQue files your ESI returns on time.
Yes. If an employee had zero payable days due to unpaid leave or temporary absence, a 'Nil' wage record must be submitted on the portal with the exact Reason Code (e.g. Leave Without Pay / Left Service) to prevent the employee's healthcare benefits from lapsing.
Your returns are prepared by our dedicated Labor Law Compliance Specialist and audited by a Chartered Accountant. We reconcile gross wage sheets, separate exempt staff (> ₹21,000), and upload the monthly contribution file to the ESIC portal.
What Our Clients Say
Real experiences from 500+ businesses and individuals who trust TaxQue across India.
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1y ago
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TaxQue handled our entire GST compliance smoothly. The team was responsive and very professional. Absolutely recommend to any business owner!
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Best CA team I've ever worked with. Company registration was done in just 5 days. The process was smooth and they kept me updated at every step.