What is ESI Registration?
ESI registration is mandatory for employers whose establishments employ a specified number of employees, providing social security benefits such as medical care, sickness benefits, maternity benefits, and more to employees and their families. The registration is done under the Employees’ State Insurance Act, 1948.
Who Should Register for ESI?
Establishments employing 10 or more employees (in most states) or 20 or more employees (in some states) earning wages up to ₹21,000 per month (₹25,000 for persons with disabilities).
Factories, shops, establishments, and other organizations covered under the ESI Act.
Employers must register their establishments and employees to comply with statutory requirements.
Benefits of ESI Registration
Access to medical care and cash benefits for employees and their dependents.
Maternity benefits and disability benefits.
Compensation for employment injury and death.
Social security and welfare for workers.
Legal compliance avoiding penalties and fines.
ESI Registration Online: Step-by-Step Process
Sign Up on ESIC Portal
Visit the official ESIC website and create an employer account by providing basic details such as company name, principal employer, state, region, and email.Email Verification
Confirm your email address through the verification link sent to your registered email.Employer Registration Form-1 (Form 01)
Log in to the portal and fill out Form 01 with details of the establishment, including address, nature of business, ownership, and employee information.Submit Employee Details
Provide details of all employees eligible for ESI coverage, including their personal and wage information.Payment of Advance Contribution
Pay the advance contribution for six months on behalf of the employees through the online payment gateway.Receive Registration Letter (C-11)
After successful payment, a system-generated registration letter (C-11) with a unique 17-digit ESIC registration number is emailed to the employer. This letter serves as valid proof of registration.
Required Documents for ESI Registration
| Document Type | Details/Description |
|---|---|
| PAN Card | Copy of the business or employer’s PAN card |
| Proof of Establishment | Registration certificate under Shops & Establishment Act, Factories Act, or equivalent |
| Address Proof | Utility bills, rent agreement, or property tax receipt |
| Bank Account Details | Cancelled cheque or bank statement of the company |
| List of Directors/Partners | Names and contact details of directors or partners |
| Employee Details | List of employees with date of joining, wages, Aadhaar, and PAN details |
| Digital Signature Certificate | DSC of the authorized signatory (if applicable) |
| Other Supporting Documents | Partnership deed, MOA/AOA for companies, and any other documents as required |
Post-Registration Compliance
Monthly Contribution Payment:
Employers must deposit ESI contributions monthly by the 15th of the following month. The current contribution rates are 3.25% by the employer and 0.75% by the employee on wages.Filing of Returns:
File half-yearly returns (Form 5) detailing contributions and employee information by April 11th and October 11th for the respective periods.Maintenance of Records:
Maintain wage registers, attendance records, accident registers, and employee insurance records.Employee Registration:
Register all eligible employees and issue ESI cards for accessing benefits.
ESI Registration Compliance Checklist
| Step/Requirement | Description |
|---|---|
| Eligibility Check | Confirm if your establishment meets the employee threshold for mandatory ESI registration |
| Document Preparation | Gather all required documents including PAN, proof of establishment, employee details |
| Online Application | Complete Form 01 on the ESIC portal with accurate establishment and employee information |
| Advance Contribution Payment | Pay six months’ advance contribution online via the ESIC payment gateway |
| Registration Letter Receipt | Download and retain the system-generated registration letter (C-11) |
| Monthly Contribution Payment | Deposit contributions by the 15th of each month |
| Return Filing | File half-yearly returns (Form 5) on time |
| Record Maintenance | Maintain all statutory records and registers |
| Employee Registration | Register employees and issue ESI cards |
Frequently Asked Questions (FAQs)
Who is required to register under the ESI Act?
Employers with 10 or more employees (20 in some states) earning wages up to ₹21,000 per month must register under the ESI Act.
How is the ESI registration process done?
The entire registration process is online via the ESIC portal, including application, document submission, and payment of advance contribution.
What documents are needed for ESI registration?
Key documents include PAN card, proof of establishment, address proof, bank details, employee list, and digital signature certificate if applicable.
What is the registration number?
Upon successful registration, a 17-digit ESIC registration number is issued, which is used for all future ESIC transactions.
What are the contribution rates under ESI?
Employers contribute 3.25% and employees contribute 0.75% of the wages towards ESI.
What are the penalties for non-registration?
Failure to register or comply with ESI provisions can lead to penalties, fines, and legal action by authorities.
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