Documents Required for Company Registration in India

Documents Required for Company Registration in India

Registering a company in India requires compliance with legal standards under the Companies Act, 2013. Ensuring all required documents are in place is critical for a smooth and hassle-free registration process. Here’s a comprehensive guide to the necessary documentation for company registration.

1. Documents for Directors and Shareholders

PAN Card

• A self-attested copy of the Permanent Account Number (PAN) card is mandatory for all Indian directors and shareholders.
• Ensure the PAN card details match other official records.

Address Proof

• Acceptable options:
  • Aadhaar Card
  • Voter ID
  • Passport
  • Driving License
• The address proof must not be older than two months and should match the name on the PAN card.

Residential Proof

• Options include:
  • Bank Statement
  • Electricity Bill
  • Telephone Bill
• The document should be dated within the last two months.

2. Proof of Registered Office Address

Utility Bill

• Recent utility bills (electricity, water, or gas) to verify the registered office address. Bills should not be older than two months.

Rent Agreement

• If the premises are rented, a rent agreement signed by the property owner and company representative is required.

No Objection Certificate (NOC)

• The landlord must provide an NOC, permitting the property to be used as the company’s registered office.

3. Company Incorporation Documents

Memorandum of Association (MOA)

• Defines the company’s objectives, scope, and its relationship with shareholders.

Articles of Association (AOA)

• Details the internal rules governing the company’s operations, including the roles and responsibilities of directors.

Declaration by Directors

• Form INC-9: A declaration by the directors confirming they haven’t been convicted of any offense related to company formation or management.

4. Digital Signature Certificate (DSC)

Since the registration process is fully online, obtaining a Digital Signature Certificate (DSC) for all proposed directors is mandatory. The DSC ensures authenticity and security for electronic documents.

5. Director Identification Number (DIN)

• A Director Identification Number (DIN) is required for each director.
• Directors can apply for a DIN through the Ministry of Corporate Affairs (MCA) portal during the registration process.

6. Name Approval Documentation

Reserve Unique Name (RUN) Approval

• Secure approval of the proposed company name via the RUN service on the MCA portal.
• Ensure the name adheres to MCA guidelines and is unique to avoid rejection.

7. SPICe+ Form

The Simplified Proforma for Incorporating Company Electronically (SPICe+) form is mandatory for company registration. This integrated form also facilitates applications for:

• PAN
• TAN
• GST registration (optional)

Conclusion

Proper documentation is the backbone of a successful company registration process. Ensuring that all required documents are accurate and complete can save time and prevent delays. Partnering with professional service providers like TaxQue or other trusted platforms can simplify the process and ensure compliance with legal requirements.